Being named in a Code of Conduct Incident Report can raise questions about what happens next, what information you may provide, and how the process will be handled.
An allegation is not itself a determination that a violation occurred. The process provides an opportunity for relevant evidence and information to be considered fairly.
If a report naming you proceeds through review, you should receive communication explaining the matter and next steps. Depending on the stage, this may include a copy of the report, the assigned Review Board, and response instructions.
Read all correspondence carefully and follow the deadlines provided. If instructions are unclear, contact the sender promptly.
Your written response explains your understanding of the events. Consider including:
Your account of relevant events.
Specific information you agree or disagree with.
Corrections to factual inaccuracies.
Relevant documents or correspondence.
Names of witnesses with pertinent information.
Additional context the Review Board should consider.
A clear, factual, organized response helps the committee understand your position. Direct questions to the person identified in your notice.
If you believe an assigned Review Board member cannot fairly consider the matter, raise your concern promptly using the instructions in your notice. Identify the member and provide specific supporting facts. Committee leadership determines whether replacement is appropriate.
A hearing allows relevant evidence and testimony to be considered. The adopted rules require at least 10 calendar days’ written notice, a reasonable opportunity to present information, and an opportunity for the Respondent to make the final statement.
The Review Board or Full Committee evaluates the evidence under the clear-and-convincing-evidence standard. Hearings are recorded under the rules.
Participate truthfully, respect confidentiality requirements, and cooperate with the review. Retaliation against a person for making a good-faith report or participating in a review is prohibited.
Contact the person identified in your correspondence early to discuss accessible formats, interpretation, or other participation needs.
Read the decision notice and applicable review instructions promptly. See Resolution & Appeals for an overview.
For the full sequence, visit How the Process Works.